Using Voting Buttons in Microsoft Outlook
Voting buttons in Microsoft Outlook allow you to create and send a poll or survey to recipients via email. This feature is handy for gathering quick feedback, opinions, or preferences from a group of people. Here's a step-by-step guide on how to use voting buttons in Microsoft Outlook:
Step 1: Open Microsoft Outlook Launch Microsoft Outlook on your computer and sign in to your email account.
Step 2: Compose a New Email Click on the "New Email" button or press "Ctrl+N" (Windows) or "Cmd+N" (Mac) to create a new email message.
Step 3: Access Voting Buttons In the new email message window, go to the "Options" tab in the ribbon at the top of the window.
Step 4: Enable Voting Buttons In the "Options" tab, locate the "Use Voting Buttons" group. Click on the "Use Voting Buttons" drop-down arrow to reveal the options.
Step 5: Choose Voting Button Options Select one of the predefined voting button options or click on "Custom..." to create your own custom voting options.
The predefined voting button options are:
- Approve;Reject
- Yes;No
- Yes;No;Maybe
Step 6: Send the Email Compose your email message, including the subject and content of the poll or survey. Make sure to provide any necessary context or instructions for the recipients. Once you have completed the email, click on the "Send" button to send the email with the voting buttons.
Step 7: Recipients Vote When recipients receive the email, they will see the voting buttons in the message header. They can simply click on the voting button that corresponds to their response. The email will be automatically updated with their vote, and the response will be sent back to you.
Step 8: View Voting Responses To view the voting responses, open the original sent email in your "Sent Items" folder. The email will display the voting buttons and the number of responses received for each option.
Step 9: Collect and Analyze Responses As recipients vote, you can collect and analyze their responses directly from your email inbox. The voting buttons feature makes it easy to gather quick feedback from multiple people and helps you make decisions based on the poll results.
Note: Voting buttons work best when the recipients are using Microsoft Outlook or another compatible email client. Some email clients or mobile devices may not support voting buttons, and recipients may need to respond using the email reply options.
Conclusion:
Using voting buttons in Microsoft Outlook is a convenient way to create polls or surveys and gather feedback from a group of recipients. By enabling voting buttons in the email options, you can choose from predefined voting options or create custom voting buttons to suit your specific needs. Recipients can easily respond to the poll by clicking on the voting buttons, and you can view and analyze their responses directly from your email inbox. Voting buttons provide a simple and efficient way to collect data and make decisions based on the feedback received from the recipients.
