Using Voting Buttons in Microsoft Outlook Online

Voting buttons in Microsoft Outlook Online allow you to create a quick and simple way to gather opinions or feedback from recipients of your email. You can add voting buttons to your email message, and when recipients open the email, they can click on the voting options to cast their vote. Here's a step-by-step guide on how to use voting buttons in Microsoft Outlook Online:

Step 1: Open Microsoft Outlook Online Go to the Microsoft Outlook Online website (www.office.com) and sign in to your Microsoft account. If you don't have an account, you can create one for free.

Step 2: Compose a New Email Click on the "New" button to start composing a new email.

Step 3: Enable Voting Buttons In the email compose window, go to the "Options" tab in the top menu.

Step 4: Choose Voting Options In the "Options" tab, you'll find the "Use Voting Buttons" button. Click on it, and a drop-down menu will appear with some default voting options, such as "Approve;Reject," "Yes;No," or "Yes;No;Maybe." You can select one of these options or click on "Custom" to create your own voting options.

Step 5: Enter Custom Voting Options (Optional) If you choose "Custom," a dialog box will appear where you can enter your own voting options. Separate each option with a semicolon. For example, you can enter "Option 1;Option 2;Option 3."

Step 6: Send the Email Compose the rest of your email as usual. Once you're ready, click on the "Send" button to send the email with the voting buttons.

Step 7: Recipients Cast Their Votes When recipients receive your email, they will see the voting buttons in the email header. They can click on their preferred voting option to cast their vote.

Step 8: View the Voting Responses You can track the voting responses in your Outlook Online mailbox. The voting responses will be recorded in the email's tracking information.

Step 9: Reminder (Optional) If you want to remind recipients to vote, you can send a follow-up email to those who haven't responded. You can do this by selecting the original email from your "Sent Items" folder, clicking on "More Actions," and choosing "Resend This Message."

Conclusion:

Using voting buttons in Microsoft Outlook Online is a convenient way to gather feedback, opinions, or preferences from email recipients. Whether it's a simple yes-or-no question or a more customized set of voting options, Outlook Online's voting feature provides an easy and interactive way to engage with your email recipients. By following the steps outlined above, you can quickly create emails with voting buttons and collect responses efficiently, making it a valuable tool for decision-making, surveys, and gathering consensus within your team or among recipients.