Changing Notification Settings in Microsoft Teams

Microsoft Teams brings a host of customization features to the table, including its powerful notification system. Fine-tuning these notifications can enhance your productivity, improve communication, and streamline your workflow. Let's explore how you can personalize notification settings in Microsoft Teams.

Step 1: Kick-starting Microsoft Teams

Your first step is to launch the Microsoft Teams application. You can do this either on your device or via your web browser. If you're unsure how to proceed, Microsoft provides a handy guide here.

Step 2: The Key to the Kingdom – Signing In

With the application now open, it's time to sign in with your Microsoft 365 or Office 365 credentials. If you're not yet a Microsoft 365 user, learn about its myriad benefits here.

Step 3: Steering Towards Settings

Once signed in, click on your profile picture or initials located in the top-right corner of the Microsoft Teams interface. This will trigger a drop-down menu.

Step 4: Diving Into Notification Settings

From the drop-down menu, select 'Settings'. This is your gateway to notification customization.

Step 5: Landing on Notifications

Within 'Settings', seek out the 'Notifications' tab on the left-hand side. This is where you'll find all the controls to manage your notifications.

Step 6: Craft Your Notification Preferences

In the 'Notifications' tab, you'll discover various options to adjust your notification preferences. Here's a brief rundown of the key settings you can tailor:

a. Activity: Control notifications for mentions, replies, reactions, and more.
b. Chats: Manage how you're notified for new chat messages.
c. Teams: Fine-tune notifications related to channel mentions, replies, and other Teams-specific activities.
d. Meetings: Set preferences for meeting invites, reminders, and other meeting events. Need help scheduling meetings? Check out this guide.
e. Calls: Set how you'd like to be notified about incoming calls and voicemails.
f. Other: Further notification settings such as missed activity emails and people suggestions can be tweaked here.

Step 7: Sound Selection (Optional)

You also have the option to customize the sound that plays upon receiving a notification. Click on the 'Sound' drop-down menu under the 'Other' section and select the desired sound.

Step 8: Managing Banner and Feed Notifications (Optional)

Further, under each notification category, you can enable or disable banner notifications, which appear briefly on your screen, and feed notifications, which display in your activity feed.

Step 9: Saving Grace

After setting your notification preferences, remember to click on the 'Save' button at the bottom of the 'Notifications' tab to ensure your changes are applied.

Step 10: Trial by Fire

To test your new notification settings, ask a colleague to mention you or send you a message in Teams. This will allow you to confirm if your settings are working as expected.

In Conclusion

The power to mold Microsoft Teams to your liking lies within these notification settings. Whether you need real-time updates with banner notifications or prefer a more focused approach with feed notifications, the flexibility offered by Microsoft Teams keeps you at the helm. So, take control and stay connected with your team, while also minimizing unwanted interruptions. For a deeper dive into managing notifications, refer to this article by Microsoft.